These terms and conditions apply to contracts for the rental of conference, banquet, event rooms, and other premises for the purpose of holding events of any kind, as well as all related services and deliveries provided by Hotel Adler.
The subletting or further leasing of the provided rooms, areas, or showcases as well as public invitations or other promotional activities for job interviews, sales events, or similar require prior written consent. § 540 para. 1 sentence 2 of the German Civil Code (BGB) is waived if the customer is not a consumer.
The customer’s terms and conditions shall only apply if they have been expressly agreed upon in writing in advance.
The contract is concluded through the acceptance of the customer’s request by Hotel Adler.
If a third party has made the booking on behalf of the customer, they shall be jointly and severally liable with the customer to Hotel Adler for all obligations arising from the event contract, provided a corresponding declaration has been submitted by the third party.
The customer is obliged to inform us, without being asked and no later than at the time of contract conclusion, if the nature of the event—due to political, religious, or other reasons—could endanger the smooth operation of the business, safety, or public reputation of Hotel Adler.
Hotel Adler is liable with the diligence of a prudent businessman for its contractual obligations. Claims for damages by the customer are excluded. Exceptions to this are damages resulting from injury to life, body, or health if Hotel Adler is responsible for the breach of duty, as well as other damages based on intentional or grossly negligent breaches of duty by Hotel Adler, or breaches of typical contractual obligations. A breach of duty by Hotel Adler is equivalent to that of a legal representative or agent. If disruptions or deficiencies in Hotel Adler's services occur, the hotel will endeavor to remedy them upon becoming aware or upon immediate complaint by the customer. The customer is obliged to contribute what is reasonable to eliminate the disruption and minimize potential damage. Furthermore, the customer must notify Hotel Adler in good time of the possibility of unusually high damage.
Messages, mail, and goods deliveries for the customer will be handled with care. Hotel Adler will ensure delivery, safekeeping, and—upon request and for a fee—forwarding. The provisions in No. 4, sentences 2 to 4, apply accordingly.
If the customer is provided with a parking space at the hotel, including for a fee, this does not constitute a safekeeping agreement. Hotel Adler is not obliged to monitor the parking area. Hotel Adler is not liable for the loss of or damage to parked or maneuvered vehicles and their contents on the hotel premises, unless due to intent or gross negligence. The provisions in No. 4, sentences 2 to 4, apply accordingly. Any damage must be reported immediately.
All claims against Hotel Adler are subject to a one-year limitation period, beginning from the start of the knowledge-dependent regular limitation period in accordance with § 199 (1) of the German Civil Code (BGB). Claims for damages are subject to a five-year limitation period, independent of knowledge. The shortening of limitation periods does not apply to claims arising from intentional or grossly negligent breaches of duty by Hotel Adler.
The customer is obligated to pay the agreed or usual prices of Hotel Adler for the services ordered and additionally used. This also applies to services and expenses of Hotel Adler to third parties initiated by the customer, especially to claims by copyright collecting societies.
If a minimum turnover has been agreed and this is not achieved, Hotel Adler may claim 60% of the difference as lost profit unless the customer proves a lower loss or Hotel Adler proves a higher loss.
If more than four months pass between contract conclusion and the event, and if the statutory VAT changes during this time, prices shall be adjusted accordingly.
If the time between contract conclusion and the event exceeds four months and the general prices charged by Hotel Adler for such services increase, the contractually agreed price may be increased appropriately, but by no more than 5%. For each additional year beyond those four months, the upper limit increases by another 5%. Price changes under Number 3 are not considered in this calculation.
A free withdrawal by the customer from the contract concluded with Hotel Adler requires the written consent of Hotel Adler. If this does not occur, the agreed room rental from the contract as well as services arranged with third parties must be paid in any case, even if the customer does not make use of the contractual services and re-renting is no longer possible. This does not apply in the event of a breach of Hotel Adler’s obligation to consider the rights, legal assets, and interests of the customer, if this makes it unreasonable for the customer to continue with the contract or if there is another statutory or contractual right of withdrawal.
If a deadline for free withdrawal from the contract has been agreed in writing between Hotel Adler and the customer, the customer may withdraw from the contract until that time without triggering payment or damage claims by Hotel Adler. The customer's right of withdrawal expires if he does not exercise his right in writing toward Hotel Adler by the agreed deadline, unless a case under Number 1, Sentence 3 applies.
If the customer withdraws between the 4th and 8th week before the event date, Hotel Adler is entitled to charge 35% of the lost food and beverage revenue in addition to the agreed rental price and any third-party services. For any later withdrawal, 70% of the food and beverage revenue will be charged.
The calculation of food and beverage revenue is based on the formula: menu price of the event plus drinks × number of participants. If no menu price has been agreed, the lowest-priced 3-course menu of the current event offer will be used as the basis. Beverages will be calculated at one third of the menu price.
If a conference package per participant has been agreed, Hotel Adler is entitled to charge 60% in the event of withdrawal between the 4th and 8th week before the event date, and 85% in the event of later withdrawal, of the package price × agreed number of participants.
The deduction of saved expenses is already accounted for in Numbers 3 to 5. The customer is free to prove that the claim mentioned above did not arise or did not arise in the required amount.
If a free right of withdrawal by the customer within a certain period has been agreed in writing, Hotel Adler is also entitled to withdraw from the contract during this period if there are inquiries from other customers for the contractually reserved event rooms and the customer does not waive their right of withdrawal when asked by Hotel Adler. This also applies in the case of an option being granted, if there are other inquiries and the customer is not prepared to make a firm booking when asked by Hotel Adler.
If an agreed or demanded advance payment (in accordance with Clause III No. 7 above) is not made, Hotel Adler is also entitled to withdraw from the contract.
Furthermore, Hotel Adler is entitled to withdraw from the contract for a materially justified reason, for example, if
Hotel Adler may particularly withdraw from the contract if force majeure or other circumstances beyond its control make fulfillment of the contract impossible; if events are booked based on misleading or false information regarding essential facts, such as the identity of the customer or the purpose of the event; if Hotel Adler has justified reason to believe that the event could endanger the smooth operation of the business, the safety, or the public reputation of Hotel Adler without this being attributable to the Hotel Adler's domain or organization; or if there is a violation of Clause I No. 2.
In the event of a justified withdrawal by Hotel Adler, the customer has no claim to damages. Should Hotel Adler be entitled to claim damages from the customer due to withdrawal under items 2 or 3 above, it may calculate this on a lump-sum basis. Clause IV Nos. 3 to 6 shall apply accordingly.
A change in the number of participants of more than 5% must be communicated to Hotel Adler no later than eight working days before the event begins and requires written approval from Hotel Adler.
A reduction in the number of participants by the customer of up to 5% will be recognized by Hotel Adler in the final invoice. For deviations exceeding this, the originally agreed number of participants minus 5% will be used as the basis.
In the case of an increase in the number of participants, the actual number of attendees will be charged.
If the number of participants deviates by more than 10%, Hotel Adler is entitled to adjust the agreed prices and to exchange the confirmed rooms, unless this is unreasonable for the customer.
If the agreed starting or ending times of the event change and Hotel Adler agrees to these deviations, Hotel Adler may reasonably charge for the additional service readiness, unless the hotel is at fault for the change.
Der Kunde darf Speisen und Getränke zu Veranstaltungen grundsätzlich nicht mitbringen. Ausnahmen bedürfen einer schriftlichen Vereinbarung mit dem Hotel Adler. In diesen Fällen wird ein Beitrag zur Deckung der Gemeinkosten berechnet.
Soweit dem Hotel Adler für den Kunden auf dessen Veranlassung technische und sonstige Einrichtungen von Dritten beschafft, handelt das Hotel Adler im Namen, in Vollmacht und auf Rechnung des Kunden. Der Kunde haftet für die pflegliche Behandlung und die ordnungsgemäße Rückgabe. Er stellt das Hotel Adler von allen Ansprüchen Dritter aus der Überlassung dieser Einrichtungen frei.
Die Verwendung von eigenen elektrischen Anlagen des Kunden unter Nutzung des Stromnetzes vom Hotel Adler bedarf der schriftlichen Zustimmung vom Hotel Adler; diese kann von der kostenpflichtigen Beistellung eines Hoteltechnikers abhängig gemacht werden. Durch die Verwendung dieser Geräte auftretende Störungen oder Beschädigungen an den technischen Anlagen vom Hotel Adler gehen zu Lasten des Kunden, soweit das Hotel Adler diese nicht zu vertreten hat. Die durch die Verwendung entstehenden Stromkosten darf das Hotel Adler pauschal erfassen und berechnen.
Der Kunde ist mit Zustimmung vom Hotel Adler berechtigt, eigene Telefon-, Telefax- und Datenübertragungseinrichtungen zu benutzen. Dafür kann das Hotel Adler eine Anschlussgebühr verlangen.
Bleiben durch den Anschluss eigener Anlagen des Kunden geeignete vom Hotel Adler ungenutzt, kann eine Ausfallvergütung berechnet werden.
Störungen an vom Hotel Adler zur Verfügung gestellten technischen oder sonstigen Einrichtungen werden nach Möglichkeit sofort beseitigt. Zahlungen können nicht zurückbehalten oder gemindert werden, soweit das Hotel Adler diese Störungen nicht zu vertreten hat.
Für die Veranstaltung notwendige behördliche Erlaubnisse hat sich der Kunde rechtzeitig auf eigene Kosten zu verschaffen. Ihm obliegt die Einhaltung öffentlich-rechtlicher Auflagen und sonstiger Vorschriften.
If Hotel Adler procures technical or other equipment from third parties at the customer's request, it does so in the name of, with the authority of, and on behalf of the customer. The customer is liable for careful handling and proper return of the equipment. The customer shall indemnify Hotel Adler from all claims of third parties arising from the provision of this equipment.
The use of the customer's own electrical equipment using Hotel Adler's power supply requires written approval from Hotel Adler. Approval may be subject to the provision of a hotel technician at the customer's expense. Any malfunctions or damage caused by the use of such equipment to Hotel Adler’s technical systems shall be the responsibility of the customer unless Hotel Adler is at fault. Hotel Adler may record and charge electricity costs incurred from use as a flat fee.
With Hotel Adler’s approval, the customer is permitted to use their own telephone, fax, and data transmission devices. Hotel Adler may charge a connection fee for this.
If Hotel Adler’s equipment remains unused due to the customer’s own devices being connected, a compensation fee may be charged.
Disruptions in the technical or other equipment provided by Hotel Adler will be rectified as soon as possible. Payments may not be withheld or reduced unless Hotel Adler is responsible for the disruption.
The customer is responsible for obtaining all necessary government permits for the event at their own expense in a timely manner. The customer must also comply with public law requirements and other regulations.
Exhibits or other items, including personal belongings, brought in by the customer are at the customer’s own risk in the event spaces or hotel. Hotel Adler accepts no liability for loss, destruction, or damage, including financial loss, except in cases of gross negligence or intent on the part of Hotel Adler. This exclusion does not apply to damages resulting from injury to life, body, or health. Furthermore, cases where safekeeping constitutes a typical contractual obligation due to the specific circumstances are also excluded. Apart from the exceptions in sentence 4, a safekeeping agreement requires express confirmation.
Decorative materials and other items brought in by the customer must comply with fire safety regulations and other legal requirements. Hotel Adler reserves the right to demand official proof of compliance. If such proof is not provided, Hotel Adler may remove materials already brought in at the customer's expense. Due to potential damage, the placement and attachment of items must be coordinated with Hotel Adler in advance.
Brought-in exhibits or other items must be removed immediately after the event. If the customer fails to do so, Hotel Adler may remove and store the items at the customer's expense. If items remain in the event room, Hotel Adler may charge a reasonable usage fee for the duration of their stay. The customer may prove that the claim did not arise or is lower than the amount charged.
Other items left behind by event participants will only be returned upon request and at the risk and expense of the participant. Hotel Adler will store such items for three months; after that, if the items appear to have value, they will be handed over to the local lost and found office.
For events with musical entertainment, please ensure that the volume is kept at a level that does not disturb hotel guests or downtown residents. Please note when contracting with the musicians that the end time for musical entertainment is set at 1:00 a.m. The organizer is solely responsible for compliance with and communication of this regulation to the musicians.
From midnight (12:00 a.m.) or after the beverage flat rate has expired, we charge a night surcharge of €200.00 per hour. Beverage service is allowed until 1:30 a.m., and the event must end by 2:00 a.m.
If the customer is a business entity, they are liable for all damages to the building or inventory caused by event participants or visitors, employees, other third parties within their responsibility, or by themselves. This applies accordingly if the customer is a legal entity under public law, a political party, or a trade union.
The Hotel Adler may require the customer to provide appropriate security (e.g., insurance, deposits, guarantees).
Amendments or additions to the contract, the acceptance of the application, or these General Terms and Conditions for events must be made in text form to be valid. Unilateral changes or additions by the customer are invalid.
The place of performance and payment is Rüsselsheim.
The exclusive place of jurisdiction – including for disputes involving checks – in commercial transactions is Rüsselsheim. The same applies if the customer meets the requirements of § 38 para. 2 ZPO and does not have a general place of jurisdiction in Germany.
German law applies. The application of the UN Convention on Contracts for the International Sale of Goods and conflict of law rules is excluded.
If individual provisions of these General Terms and Conditions for events are or become invalid or void, the validity of the remaining provisions shall not be affected. In this case, the parties shall agree on a new provision that comes as close as possible to the intended purpose of the invalid one.
